Ravenna Community Education Foundation
Minutes from Monday, December 17, 2007
Meeting was called to order by President Karen Barker at 6:04 pm.
Roll Call: Karen Barker, Jason Helsen, Ken Punter, Mike Pierson, Brenda Jacobs, Ken
Patterson, Sr., Laura Wagner, Dee Swanson.
Absent members were: Brandy Thompson-Bueche, Michelle Straley
Approval of Agenda: Motion made by Ken Patterson, support by Mike Pierson to
approve agenda as presented. Motion carried.
Approval of Minutes: Motion made by Ken Patterson, support by Mike Pierson to
approve the minutes from the November 19, 2007 meeting. Motion carried.
Guests: No guests were present.
Correspondence: Ravenna School Administrators donated $80 in Jeanette Magsig’s
name as a Christmas gift. Donation received from Craig & Laura Cameron to be
forwarded on to CFFMC.
Reports:
Finance: No financial report
Marketing/Membership: Discussion held on the wording of the letter sent to
Potential contributors. Clarification of the sponsor
levels; intended to be cumulative. Mike P. will draft
revision of wording to make clear and to also add
additional levels. Talked about how to track
contributions by donor to monitor the sponsor levels.
Quickbooks will be used for the time being. Discussed
publishing quarterly, anyone donating > $100 in the
Ravenna Independent. Motion made for clarification &
additional levels by Laura Wagner. Support by Mike
Pierson. Motion carried.
Annual Meeting: Will be held January 21st, 2008. All committees will submit
reports.
Alumni Contacts: Dee Swanson is still working on the list.
Old Business:
Discussion to table new brochure until spring to utilize funds from Flag Football
event to cover costs.
New Business:
Communication during winter months was discussed with several members of the
board being out of town. Continue to communicate via email.
Website meeting scheduled for 6:30p.m. on December 21, 2007 in Beechnau Elementary
computer lab.
Time and Date of next board meeting: January 21st, 20087 at 6:00pm at Beechnau
Elementary library.
Adjournment: Motion by Dee Swanson, support by Ken Patterson to adjourn meeting at
7:43pm. Motion carried.
Ravenna Community Educational Foundation
Minutes from the October 29th, 2007 meeting
Meeting was called to order at 6:08pm by President Karen Barker.
Roll Call: Members present were Karen Barker, Brandy Thompson-Bueche, Ken
Patterson Sr., Ken Punter, Dee Swanson, Laura Wagner, Michelle Straley and Mike
Pierson. Members not present were: Jason Helsen and Brenda Jacobs.
Approval of Agenda: A motion was made by Ken Patterson Sr. and support by Mike
Pierson that the agenda for the October 29th, 2007 meeting be approved. Motion carried.
Approval of Minutes: A motion was made by Mike Pierson and support by Michelle
Straley that the minutes from the Sept. 24th, 2007 meeting be approved. Motion carried.
Guests: No guests were present.
Correspondence: No correspondence reported.
Reports:
Finance: Karen Barker reported that the check book balance was $1868.51.
Karen Barker reported that we need to reimburse the schools in the
amount of $1337.23.
Karen Barker reported that we sold 325 raffle tickets.
Karen Barker also reported that our account balance with the Muskegon
Foundation is $7740.44. (We still need to earn $2300.00)
Karen Barker lastly reported that there is a 1 time tax deduction being
offered to persons age 70 ½ years old who donate monies to non-profit,
charitable organizations. A letter was provided for members to read.
(This letter will be made public knowledge)
A motion was made by Mike Pierson and support by Ken Patterson Sr. that the
finance report be approved. Motion carried.
Membership: Mike Pierson presented and provided handouts for members to
view in regards to the new membership information that Patricia
Rogers had designed. Committee suggested that a Generic Letter
be drafted instead of one addressed to alumni only. A discussion
was held over printing inserts for our current brochures with the
membership information vs. redesigning new brochures which
would include the membership information. Members decided to
table the decision of what option we wanted until next months
meeting.
A motion was made by Laura Wagner and support by Ken Punter to revise the
letter to a Generic Letter to send out with our current brochures, insert
information about the tax deduction, and include donation envelopes and have
available at this time to get more monetary donations to the foundation. Motion
carried.
Main Event: Jason Helsen was not present to provide a final 50/50 raffle report.
Ken Punter presented more about the Flag Football Tournament to
be held in June of 2008 at Citizens Field. Conklin Park area is also
being considered. Discussion included: number of fields,
concessions, T-shirts, cost per person/team and what materials would
need to be purchased (flags, pile ons, markers and officials).
Annual Meeting: Committee reports are due by the Dec. 2007 meeting. The
following chairs will provide written summaries of the activities
during the last year:
Raffle Report: Jason Helsen, Brandy Thompson-Bueche
Alumni Report: Karen Barker, Dee Swanson
Membership: Mike Pierson
Finance: Brenda Jacobs
Annual Meeting: none
Website: Ken Punter
Grants/Scholarships: Jason Helsen, Karen Barker, Ken
Annual Meeting for 2009 may be held at Moss Ridge. Mike
Pierson presented handouts on cost. Committee decided to
reserve the room at a later date due to the cost ($600.00) and
the reservation fee ($500.00).
Alumni Contacts: nothing new.
Website: Ken Punter will continue to work with the company and make the
corrections and additions.
Grants/Scholarships: Hoping to provide in the Spring of 2008.
Mike Pierson informed committee that the PR committee
of RPS is thinking about selling room sponsors for
technology and other teacher requested/needed materials
(Elmos). Maybe this is something we would like to do.
No final decision was made. Need more information.
Old Business:
No bites on anyone new joining RCEF
Karen Barker presented a possible form that could be completed by RPS
employees to have deductions made from their payroll checks to RCEF. It was
discussed that we wait until next August and be included at the Breakfast.
New Business:
Working as a Board: Karen Barker stressed that it is extremely important that
ALL members work together. ALL members must commit
to all events. Mark their calendars and be present. (Raffle
sale as an example. Some members worked much harder
then others.)
Date and Time of Next Meeting:
The next meeting will be Monday, Nov. 19th, 2007 from 6-8pm at
Beechnau Elementary School in the Computer Lab.
Adjournment: A motion was made by Laura Wagner support by (many) Dee Swanson to
adjourn. Motion carried.
Meeting was adjourned at 8:01pm.